Invite trainees to a session

Before you invite trainees

Open the session you plan to use and confirm that it's correctly named.

Only copy and send the joining link from the session you want the trainees to enter.

Find the session joining information

You can find the join link from three locations in Train Lens:

• Main dashboard
• Entering a session
• Inside a training session

Main dashboard

Go to the action buttons on the far right of a session row and click the link icon, the joining link will pop up, ready for you to copy

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Entering a session

Click on the Open Session button to enter a training session. When the page loads, the join link will pop-up ready for you to copy.

A dedicated button

When in a training session, click the Copy session link button at any time to display the join link for the session.

Sharing the joining link

When you have successfully copied the join link, you can paste it into any number of text-based communication tools, such as Slack, Teams, or email.

Tell trainees what to expect

Include enough information for trainees to identify the session and prepare before joining. Your message should normally include:

• The session name
• The date and start time
• The correct time zone
• The Train Lens joining link
• Any software or account prerequisites
• Any files or exercises they need
• A request to join a few minutes early

Also explain that trainees choose when and what to share on their screen and can stop sharing at any time.

Verify the link before sending it widely

1. Open the joining link in a separate browser or on a second device.
2. Confirm that it opens the expected trainee joining flow.
3. Close the test after confirming that you reached the correct session.

This check helps prevent trainees from receiving an incorrect or incomplete link.

What should I do next?

Before training begins, continue with Open and begin a training session.

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